5 Ways Wedding Pros Can Use ChatGPT to Save Time (and Sanity)

Written By Cortnie Davis

Running a business in the wedding industry can feel like trying herd cats. Between endless emails, proposals, timelines, and social media, there’s never enough time to focus on what you actually got into this to do in the first place: what you love.

Enter: ChatGPT. Gasp! No, it’s not here to replace your creativity or steal your job; it’s here to free up your brainpower so you can actually, you know, be a whole person outside of work.

Here are five ways I use ChatGPT to give me my time back, that will surely do the same for you!

1. Drafting Emails Without the Overthinking

From respectfully and politely declining inquiries, to nudging clients for overdue details or payments, handcrafting each email eats up hours. With ChatGPT, you can:

  • Generate a professional but warm draft in seconds.

  • Choose the tone (friendly, firm, celebratory).

  • Edit it into your own voice in half the time.

💡 Reality check: Don’t copy-paste blindly. Always give the draft your personal flair so clients know it’s really you!

2. Creating Proposal Outlines in Minutes

Instead of starting every proposal from scratch (especially for those of y’all not using services like Honeybook or Details, try this:

  • Ask ChatGPT for an efficient structure (sections, headers, suggested flow).

  • Customize with your own packages, photos, and brand voice.

💡 Pro tip: Save your best prompts as templates so you’re not reinventing the wheel.

3. Building Wedding-Day Timelines

Timelines are a wedding pro’s love language… but they can be awfully tedious when adding in all vendors’ details. With ChatGPT, you can:

  • Paste in excerpts from vendor emails outlining their preferences and needs.

  • Ask ChatGPT to turn it into an export-able PDF.

  • Add your personal brilliance to refine it, adding your branding before sending!

💡 Slow down: Like I said before, double-check the work! ChatGPT isn’t perfect and is prone to make mistakes. Confirm all details match what you’re received from vendors and clients to ensure no one skips a beat.

4. Brainstorming Social Media Captions

No more blinking at the screen, trying to come up with a cute or clever caption. Before you use yet another lyric, use ChatGPT to come up with captions (even a whole content calendar) that resonate with your clientele!

  • Upload the photo and describe your goal/intentions with posting.

  • Get 3–5 caption options in different tones (fun, emotional, informative).

  • Edit the one you like best (usually, I combine a few takes into one that feels the most “me”)

💡 Pro tip: Don’t let ChatGPT be your brand voice — let it be your idea generator. You’re still the personality behind your posts.

5. Crafting Client Education Materials

Welcome guides, FAQs, checklists…all those little things that make your client experience smooth, ChatGPT can totally help you customize and curate brand-friendly materials.

  • Use ChatGPT to generate a draft guide in minutes.

  • Personalize with your policies, voice, and design flair.

  • Save as evergreen templates you can edit and re-use, time after time!

ChatGPT isn’t here to take away your creativity — it’s here to support it. By outsourcing the busy work to AI, you buy back time for creating, connecting with clients, or simply catching your breath. (And, if you’re new here, I am BIG on prioritizing rest and non-working-activities!)

👉 Want help setting up your own ChatGPT workflows? Book a Power Hour with me and I’ll walk you through prompts, shortcuts, and strategies that fit your business.

Cortnie Davis
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